Workflow Automation
Automate business processes, save time and reduce errors
Workflow automation makes your business faster and more error-free. Automated processes handle routine tasks while your team focuses on important decisions. Learn how to save up to 90% time with customized solutions.
What is Workflow Automation?
Workflow automation refers to the use of software to autonomously manage tasks and data flows according to predefined rules. Instead of employees having to execute each step manually, the system takes over routine actions automatically. This includes forwarding documents, triggering approvals, notifying team members and updating databases.
In practice, workflow automation works on an "if-then" principle: if a certain event occurs (for example, a new order), then the system automatically executes a series of actions (check order, allocate resources, plan production). This automation runs reliably, consistently and without human intervention.
For manufacturing companies, this means specifically: less manual data entry, faster turnaround times, fewer errors from human inattention and more time for value-adding activities. Employees can focus on complex decisions while the system reliably handles repetitive tasks.
Why use Workflow Automation?
The decision for workflow automation is not a question of "if" but "when". Companies that automate their processes gain measurable competitive advantages:
Dramatic Time Savings
A production planner spends an average of 12 hours per week on manual data entry, Excel updates and information transfer. That's over 530 hours per year. With workflow automation, this effort is reduced by 70-90%, corresponding to 370-480 hours per year per employee.
Errors Cost More Than You Think
A single error in production planning can lead to downtime, rework and delayed deliveries. The cost: average 5,000-50,000 euros per incident. Automated workflows reduce human errors by up to 90% and thus directly protect your profitability.
Scaling Without Proportional Costs
When your order volume grows by 50%, you don't need to hire 50% more planning staff. Automated workflows scale with virtually no additional costs. This is especially important for growing companies.
Compliance and Audit Security
Regulated industries like pharma and food must document every step. Manual documentation is incomplete and error-prone. Automated workflows create audit-secure protocols automatically and reliably meet GMP, HACCP and ISO requirements.
The 4 Pillars of Intelligent Workflow Automation
How modern workflows transform manual processes into autonomous, documented operations
Event-Driven Trigger System
Start workflows automatically without manual intervention
Define smart triggers that launch workflows instantly when conditions are met. This includes incoming orders, inventory thresholds, time schedules or external API signals. Your workflows respond in real-time, 24/7. Everything without anyone clicking a button.
Intelligent Conditional Logic
Workflows that think and adapt to your business rules
Built-in if-then decision trees route workflows dynamically based on order values, priorities, customer segments or inventory levels. Your business rules are encoded once and executed perfectly every time, eliminating inconsistency.
Multi-System Action Execution
Orchestrate operations across all your tools and platforms
Execute coordinated actions across ERP, CRM, email, databases and custom applications simultaneously. Data updates, notifications, document generation and approvals happen in parallel across your entire tech stack without manual data entry.
Real-Time Process Analytics
Complete visibility with audit-ready documentation
Every workflow step is logged with timestamps, user attribution, and state changes. Live dashboards show bottlenecks, completion rates, and performance metrics. Generate compliance reports instantly for audits, ISO certifications or process optimization.
Types of Workflow Automation
Choose the right approach for your requirements
You Know These Challenges
Many companies struggle with manual processes that waste time and resources. Daily work is dominated by routine tasks while important decisions have to wait.
Time-consuming manual processes
Your employees spend hours on routine tasks like data entry, status updates, and copying information between systems. Time that is missing for value-adding activities.
Error-prone workflows
Manual processes are error-prone. A wrong entry, a forgotten notification, or a missed change can have far-reaching consequences and cause expensive rework.
Lack of transparency
Where does the order currently stand? Who is responsible? What steps are still missing? Without automated workflows, there is often no overview of the current status of processes.
Slow reaction times
When changes or problems occur, it takes too long for everyone involved to be informed and able to react. Manual communication channels delay important decisions.
How We Solve Your Workflow Challenges
With us, you automate your business processes step by step. We accompany you from analysis to continuous optimization.
Analyze Processes
Together we identify your recurring tasks and bottlenecks. We analyze existing workflows and determine the automation potential in your company.
Define Workflows
Based on your requirements, we configure digital workflows. Every step, every condition, and every action is clearly defined and adapted to your processes.
Activate Automation
With just a few clicks, your workflows go live. The system immediately takes over the defined tasks automatically and reliably.
Continuously Optimize
Through real-time data and analytics, you identify improvement potential. Adjust workflows as needed and continuously optimize your processes.
You Know These Challenges
Many companies struggle with manual processes that waste time and resources. Daily work is dominated by routine tasks while important decisions have to wait.
Time-consuming manual processes
Your employees spend hours on routine tasks like data entry, status updates, and copying information between systems. Time that is missing for value-adding activities.
Error-prone workflows
Manual processes are error-prone. A wrong entry, a forgotten notification, or a missed change can have far-reaching consequences and cause expensive rework.
Lack of transparency
Where does the order currently stand? Who is responsible? What steps are still missing? Without automated workflows, there is often no overview of the current status of processes.
Slow reaction times
When changes or problems occur, it takes too long for everyone involved to be informed and able to react. Manual communication channels delay important decisions.
How We Solve Your Workflow Challenges
With us, you automate your business processes step by step. We accompany you from analysis to continuous optimization.
Analyze Processes
Together we identify your recurring tasks and bottlenecks. We analyze existing workflows and determine the automation potential in your company.
Define Workflows
Based on your requirements, we configure digital workflows. Every step, every condition, and every action is clearly defined and adapted to your processes.
Activate Automation
With just a few clicks, your workflows go live. The system immediately takes over the defined tasks automatically and reliably.
Continuously Optimize
Through real-time data and analytics, you identify improvement potential. Adjust workflows as needed and continuously optimize your processes.
Measurable Results
Implementing workflow automation can lead to the following measurable improvements
Time Savings
On recurring tasks
Fewer Errors
Through automated processes
Faster Turnaround
Without manual handoffs
Planning Duration
For optimized weekly schedules
Workflow Automation in Practice
See how we together can transform your processes. Concrete examples show the potential of automation.
The Situation
A medium-sized food manufacturer created their weekly schedules manually. The process took several hours every day. Changes during the week required time-consuming recalculations.
Without Automation
Manual planning with high time expenditure, error-prone with changes, no automatic notification and information transfer.
With Automation
The automatic planning algorithm creates optimized production plans in under one minute. When changes occur, the plan adapts in real-time.
The Result
8+ hours time savings per week, 20% better machine utilization, immediate response to planning changes, automatic notification to affected employees.
Is Your Process Ready for Automation?
Check with this checklist whether a process is suitable for automation:
- Does the process repeat regularly (daily, weekly, monthly)?
- Are steps and rules clearly definable?
- Are multiple people or systems involved?
- Is the process error-prone or very time-intensive?
- Can success and improvement be measured?
If you answer "yes" to at least 3 questions, automation is definitely worthwhile.
Frequently Asked Questions About Workflow Automation
We answer the most common questions about workflow automation
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What is the difference between workflow automation and RPA?
Workflow automation orchestrates complete business processes with triggers, conditions, and actions. RPA (Robotic Process Automation) specifically automates interaction with user interfaces by having software robots simulate human inputs. RPA is often part of broader workflow automation.
Which processes are best suited for automation?
Particularly suitable are recurring processes with clear rules: order processing, approval workflows, quality checks, production planning, report generation and notifications. In general: the more frequent and standardized a process, the greater the automation potential.
Do I need technical knowledge for workflow automation?
No, most workflow automation tools are designed so that users without technical expertise can create and customize workflows. User friendly graphical interfaces make it easy to define processes. For more complex requirements, technical interfaces are also available.
Can workflow automation replace my employees?
Workflow automation does not replace employees, but frees them from routine tasks. Employees can use the time gained for more demanding, value-adding activities. Experience shows that employee satisfaction increases when repetitive tasks are automated.
Which systems can be integrated?
We integrate with most common business systems: ERP systems, MES, inventory management, CRM, email, databases and APIs. Legacy systems can also be connected via interfaces. Integration is part of our service.
Is your workflow automation GDPR compliant?
Yes, our solution is fully GDPR compliant. All data remains on your own production site and we meet all requirements for data protection and security.